In the staffing industry, particularly when it comes to manufacturing roles, proper document management is not just a matter of organization—it's a legal necessity. Unfortunately, some staffing companies cut corners to save costs, resulting in poor document management practices. The repercussions of such negligence can be severe, ranging from lawsuits filed by employees over mishandled I-9s and tax documents to failed safety compliance during OSHA audits.
Areas of poor documentation
Dual Employment: Shared Risk
In a dual employment relationship, both the staffing agency and the client company are considered employers and share liability for the employees' well-being and compliance with employment laws. This shared risk makes it essential for client companies to choose staffing partners who prioritize compliance and document management.
Timpl Staffing’s Commitment to Excellence
At Timpl Staffing, we take a proactive approach to these challenges. We have invested in a state-of-the-art paperless document management system that ensures all our documents are accurately maintained and easily accessible. Our approach significantly reduces the risk of human error associated with manual handling. Our substantial investment in a state-of-the-art paperless document management system is a reflection of our foresight and dedication to excellence.
Conclusion
For companies seeking staffing services, the message is clear: partner with a firm that understands the importance of document management and compliance. At Timpl Staffing, we offer peace of mind through our robust paperless system and our dedication to safety and compliance, ensuring that together, we can focus on building a successful and secure workplace.
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Price change |
Risk |
Timpl way |
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Categorize Staffing employee as 1099 instead of w2 |
7.65% |
Subject to Internal Revenue Service audit – Subject to fines imposed. In the event of a safety accident, industrial accident insurance is not applicable to individual businesses (a lawsuit can be filed against the customer). Staffing employees cannot receive unemployment benefits |
All employees w2 |
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When registering for the workers compensation Insurance, to lower the premium rate, provide false information to insurance company |
3-10% |
In the event of a safety accident, the industrial accident insurance company rejects the claim due to false information (a lawsuit can be filed against the customer). Customer information is entered incorrectly in the industrial accident insurance company’s system, which will have a negative impact on the customer’s future industrial accident insurance. |
We share the client’s business model with the insurance company before submitting a quote. We only submit bids to clients when clients approved by insurance company. In order to minimize customer risks, the work comp rate limit is raised above the legal limit (1 million) We also subscribe to separate special insurance |
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Systematic paperless Management of legal HR documents |
2-3% |
employees can file lawsuits due to document mismanagement including i9, tax related documents, also during an OSHA audit on workplace, client company is exposed to risk due to inadequacy safety training materials. Staffing staff may fail to submit appropriate or correct safety training materials. Since staffing company and client is dual employer, risk is carried over to the client also. |
We implement top tier paperless document management system. Safety training materials can be submitted within 4 hours upon OSHA request. Every year, we invest $300,000 to strengthen compliance. |